Introduction

The Regional Cancer Centre (RCC), Trivandrum is one of Kerala’s premier oncology institutions, known for delivering high-quality cancer care. With multiple departments handling procurement and fund utilization, RCC required a robust, transparent, and efficient system to manage its plan funds and purchase workflows.

The Challenge: Inefficient Manual Procurement Systems

Before digital transformation, RCC relied heavily on manual and fragmented procurement processes, which led to several operational challenges:

• Lack of real-time visibility into proposal status
• Complex and inefficient multi-level approval workflows
• No centralized tracking or audit system
• Frequent delays in approvals and fund allocation
• Weak control over user roles and permissions

These issues impacted decision-making speed, transparency, and operational efficiency.

The Solution: RCC Plan Fund Management System (PFMS)

To address these challenges, Skynetclouds developed the RCC Plan Fund Management System (PFMS) — a secure, web-based procurement and fund management platform.

This system digitizes the entire lifecycle of purchase proposals, ensuring seamless coordination between departments and management.

Key Highlights:

• Operates in a VPN-restricted environment for maximum security
• Uses JWT-based authentication for secure user access
• Fully compliant with audit and transparency standards

Core Features of PFMS

Role-Based Access Control

Ensures secure system usage with defined roles for:

• Admin users
• Management teams
• Department staff

Workflow Automation

• Streamlined 20-step approval workflow
• Configurable stages with status and sub-status tracking
• Mandatory data validation at every stage

Proposal Management

• Easy submission, review, and approval of proposals
• Assignment to specific funding schemes
• Improved tracking and accountability

Scheme Management

• Efficient allocation and monitoring of plan funds
• Better visibility into fund utilization across departments

Audit & History Tracking

• Complete audit trail of all activities
• Tracks user actions, timestamps, and updates
• Ensures compliance and transparency

Future Enhancements

The PFMS platform is designed for scalability and future innovation, including:

• AI Integration for predictive decision-making
• Integration with Oracle Fusion Systems
• Advanced analytics for fund utilization insightsRole-Based Access Control